§ 04
Documents
Official rules, meeting records, and association membership rosters.
Rules & Regulations
The following rules govern interments, visitation, grounds use, and maintenance at Smithfield Cemetery. Last revised January 2026.
§ 01
Rules Section 1
- Rule 1 – 1
- Rule 1 – 2
- Rule 1 – 3
§ 02
Rules Section 2
- Rule 2 – 1
- Rule 2 – 2
- Rule 2 – 3
§ 03
Rules Section 3
- Rule 3 – 1
- Rule 3 – 2
- Rule 3 – 3
Meeting Notes
Meeting notes from Smithfield Cemetery Association board and general membership meetings. Minutes are published following board approval.
Association Board Meeting
January 23, 2024
Approved FY2027 preliminary budget with 4% grounds maintenance increase. Voted to proceed with Section G road resurfacing — bid awarded to Tarrant Paving, LLC. Discussed donation of historical ledgers to Tarrant County Archive; motion passed unanimously. Reviewed insurance renewal; premium unchanged from prior year.
Annual Members Meeting
August 1, 2024
Annual financial report presented by Treasurer Harlan Webb; reserve fund at $248,400. Elected new board member to fill vacancy: Ms. Patricia Gomez, term through 2028. Approved installation of two additional water stations in Section F. Members voted to sponsor a Texas Historical Commission marker for the 1848 founding plot.
Association Board Meeting
January 23, 2025
Approved FY2027 preliminary budget with 4% grounds maintenance increase. Voted to proceed with Section G road resurfacing — bid awarded to Tarrant Paving, LLC. Discussed donation of historical ledgers to Tarrant County Archive; motion passed unanimously. Reviewed insurance renewal; premium unchanged from prior year.
Annual Members Meeting
August 1, 2025
Annual financial report presented by Treasurer Harlan Webb; reserve fund at $248,400. Elected new board member to fill vacancy: Ms. Patricia Gomez, term through 2028. Approved installation of two additional water stations in Section F. Members voted to sponsor a Texas Historical Commission marker for the 1848 founding plot.
Association Board Meeting
January 23, 2026
Approved FY2027 preliminary budget with 4% grounds maintenance increase. Voted to proceed with Section G road resurfacing — bid awarded to Tarrant Paving, LLC. Discussed donation of historical ledgers to Tarrant County Archive; motion passed unanimously. Reviewed insurance renewal; premium unchanged from prior year.
Annual Members Meeting
August 1, 2026
Annual financial report presented by Treasurer Harlan Webb; reserve fund at $248,400. Elected new board member to fill vacancy: Ms. Patricia Gomez, term through 2028. Approved installation of two additional water stations in Section F. Members voted to sponsor a Texas Historical Commission marker for the 1848 founding plot.
Association Board Meeting
January 23, 2026
Approved FY2027 preliminary budget with 4% grounds maintenance increase. Voted to proceed with Section G road resurfacing — bid awarded to Tarrant Paving, LLC. Discussed donation of historical ledgers to Tarrant County Archive; motion passed unanimously. Reviewed insurance renewal; premium unchanged from prior year.
Association Board Meeting
January 23, 2026
Approved FY2027 preliminary budget with 4% grounds maintenance increase. Voted to proceed with Section G road resurfacing — bid awarded to Tarrant Paving, LLC. Discussed donation of historical ledgers to Tarrant County Archive; motion passed unanimously. Reviewed insurance renewal; premium unchanged from prior year.
Association Board Meeting
January 23, 2026
Approved FY2027 preliminary budget with 4% grounds maintenance increase. Voted to proceed with Section G road resurfacing — bid awarded to Tarrant Paving, LLC. Discussed donation of historical ledgers to Tarrant County Archive; motion passed unanimously. Reviewed insurance renewal; premium unchanged from prior year.
Association Board Meeting
January 23, 2026
Approved FY2027 preliminary budget with 4% grounds maintenance increase. Voted to proceed with Section G road resurfacing — bid awarded to Tarrant Paving, LLC. Discussed donation of historical ledgers to Tarrant County Archive; motion passed unanimously. Reviewed insurance renewal; premium unchanged from prior year.
Association & Foundation Members
The Smithfield Cemetery Association is governed by a nine-member board elected by dues-paying members. Board members serve three-year staggered terms.
Jack Eustace
Association President · 2025-2028
Vickie Coles
Association Treasurer · 2025-2028
Wesley Coles
Foundation President · 2025-2028
Cheryl Keith
Foundation Secretary/Treasurer · 2025-2028
John A. Congleton
Foundation Trustee · 2025-2028
Cecilla Congleton
Foundation Trustee · 2025-2028
Eileen Dibble
Foundation Trustee · 2025-2028
LaVerne Williams
Foundation Trustee · 2025-2028
Rhoda Eustace
Foundation Trustee · 2025-2028
Frequently Asked Questions
Common questions about interments, visiting the cemetery, and Association membership.
How do I purchase a burial plot?
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Contact our office by phone or email to schedule an appointment with our superintendent. We will walk you through available sections, pricing, and documentation requirements. Plots may be purchased in advance of need, and payment plans are available.
How far in advance must a burial be scheduled?
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We require at least 72 hours advance notice to schedule an interment. We can accommodate urgent situations in coordination with funeral homes; please call our office directly in those cases.
Can I visit to research family history?
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Yes — we welcome historians, genealogists, and families conducting research. Our office maintains paper ledgers dating to 1848 and a partial digital index. Office staff can assist with location of specific graves during business hours. Photography for personal use is always permitted.
